INVITATION TO QUOTE – YBBP_01
PROJECT MANAGEMENT SERVICES – YUMBA BIMBI BUILDING PROJECT
Issued by: Yumba Bimbi Support Services
Closing Date: Tuesday 3rd June 2025 (by 2pm)
Submission attention to:
Rachel Freeman, Chief Executive Officer
Yumba Bimbi
65 Anakie Street
Emerald Qld 4720
Please email to: alarna.donlan@yumbabimbi.com.au
Yumba Bimbi Support Services is a respected not-for-profit organisation based in Emerald, Queensland. Since its establishment in 2000 by a group of dedicated local families, Yumba Bimbi has been committed to enriching the lives of people with disability throughout the Central Highlands and Western Queensland.
A registered NDIS provider, Yumba Bimbi offers a wide range of services including Supported Independent Living, Individual and Group Supports, Plan Management, and Support Coordination. The organisation is deeply embedded in its community, driven by a vision of inclusion, empowerment, and opportunity for all.
To support the continued growth and sustainability of its services, Yumba Bimbi is undertaking an exciting building project to develop a new, purpose-built headquarters in Emerald. This project represents a significant investment in the future of the organisation.
Invitation to Quote – Project Management Services
Yumba Bimbi is seeking a suitably qualified and experienced Project Manager to lead the development of a costed, council approved, funding-ready concept design for its new headquarters. This role will guide the project from initial asset review through development approval to tender readiness, with responsibility for coordination of stakeholders, compliance, and project documentation.
Project Scope
The Project Manager will be expected to respond to the following core elements within their quotation:
- Project Management Plan and Monitoring
Prepare a project management plan that establishes a clear timeline for project delivery with defined milestones, including stakeholder consultation, design finalisation, and submission of approvals. Consider the use of an appropriate software system that manages, track and display progress.
- Asset Review
Conduct a review of existing building assets and provide recommendations for their treatment or staged disposal, ensuring alignment with the overall development strategy for the new headquarters.
- Communication and Stakeholder Engagement Plan and Management
Develop a structured communication plan to ensure clear, regular communication between all stakeholders, including the Yumba Bimbi Executive Team and Board, required project team and the approving authorities. The communication plan should also consider any community consultation.
- Approvals Coordination
Develop and seek quotes and liaison with required consultant team to prepare a concept design and then facilitate the lodgement of a well-made development application including any formal public notification that would be required. Liaison with Central Highlands Regional Council will be required.
- Finance and Funding
Identify opportunities for grant funding and other avenues to support the build cost. Determine eligibility and if supported by Executive Leadership Team and the Board lodge applications and carry out any necessary advocacy required on behalf of organisation.
- Documentation and Reporting
Ensure detailed documentation of all meetings, stakeholder input, design changes, and key decisions, with timely reports shared with Yumba Bimbi’s executive leadership team and Board as required.
Project Management Expectations
Background and Experience including relevant to the project, understanding of the organisation and the Central Highlands region
- Budgeting and Financial Oversight
- Project and Risk Management
- Quality Assurance
- Sustainability and Environmental Considerations
Project Timeline
Initial Concept Design and DA Lodgement Target: 30 November 2025
Expected Overall Duration: through to June 2026, however this timeline may shift depending on project development, stakeholder input, and approval processes.
Quotation Requirements
- Please include the following in your quotation:
- Estimated hours across the life of the project
- Budget and nomination of hourly rates
- Response to proposed scope and your approach
- Relevant background, qualifications and experience with similar building projects
- Anticipated travel and associated costs
- Names and roles of any support staff involved
Further Information
Rachel Freeman
CEO, Yumba Bimbi
Via alarna.donlan@yumbabimbi.com.au or 07 4987 7933
We look forward to receiving your quotation and potentially partnering on this important milestone in Yumba Bimbi’s journey.
